This policy aims to explain how our website swisscham.se collects and processes your information, what choices and rights you have, and how you can exercise these rights. This policy is written for our websites users.
We believe that the protection of personal data is important, and we strive to design our website with respect for the privacy of our users. Our starting point is not to process more personal data than necessary for the purpose, and to use the least integrity sensitive data as possible.
About the Swiss Chamber of Commerce
The Swiss Chamber of Commerce is a non-profit organisation for companies and individuals interested in commerce and trade between Switzerland and Sweden. The main objective of the Swiss Chamber of Commerce in Sweden is to serve as a networking organisation. The association has close cooperation with the Embassy of Switzerland in Sweden and the Swedish Swiss Chamber of Commerce in Switzerland.
Personal data we collect and how they are used
Personal data are data relating to an identified or identifiable person. We store your name and email address when you subscribe to our newsletter, contact us via the contact form on our website, register for an event or apply to become a member. We also store your username and personal data when you log in to our website or sign up for an event. Personal data is processed to take requested actions such as answering questions or sending information about our activities and services, such as invitations to our events. We may use your Identity, Contact and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. You will receive marketing communications from us if you have requested information from us or placed a request with us or purchased services from us or if you provided us with your details when you registered for membership, our newsletter or an event and, in each case, you have not opted out of receiving that marketing. The Chamber may also collect information covered by the following categories of data:
- Identity Data includes first name, last name, username or similar identifier, and gender.
- Contact Data includes billing address, delivery address, email address and telephone numbers.
- Transaction Data includes details about payments to and from you, for events. Credit card data is not stored.
- Food preferences
- Professional expertise and industry
- Level of membership
- Events attended, invitations sent, guest list and pictures from programs
When visiting the site and when downloading documents, we automatically process information that under certain circumstances may constitute personal data. This includes data about time, date, downloaded file, file size, volume of transferred data, browser, language settings, operating system, referral domain, and IP address. The purpose of processing this kind of information is to provide an interesting, safe and user-friendly website.
The legal basis for our processing of personal data is a legitimate interest in marketing our events, communicating with members, suppliers, and other stakeholders as well as offering an interesting, safe and user-friendly website. In some cases, the legal reason is that the processing of personal data is necessary to fulfil an agreement or to act at the request of the person who provided the personal data before an agreement is reached. In the case of cookies, the legal basis is the consent. Further information on this treatment can be found in the section on cookies and similar techniques below.
In general, we do not save personal data beyond what is necessary to fulfil the purpose of the treatment. We also delete personal information if you request that they be removed or if we find out that the personal data we process is out of date. We will keep your information for as long as you are a member of the Swiss Chamber of Commerce, as long as you are a contact person or representative for a company that is a member of the chamber or as long as is set out in any applicable contract.
If you cease your membership or the applicable contract with you is terminated, we may keep your information for up to 10 years for the Swiss Chamber of Commerce to respond to any questions or complaints or to maintain records in accordance with applicable laws and regulations.
Transmission to third parties
Our starting point is not to disclose personal data to independent third parties unless it is necessary to fulfil our obligations under agreement or law. This is, for example, our suppliers in areas such as information security, IT, shipping and logistics, finance and marketing. If our company is included, or may be included, in a group, your data may also be shared with companies within that group. We do not sell your personal information or allow any third party for other reasons to use personal information provided to us for their own purposes. Exceptions are certain technical information that, under special conditions, is shared with third parties as shown below.
We have routines and procedures for managing your personal information safely. Only persons in our organization who need personal data to perform their duties should have access to them. Our security systems are designed to protect against intrusion, destruction, and other changes that could lead to privacy risks. The personal information provided via forms on our site is protected by encryption during transmission to our servers.
Transmission to countries outside the EU/ESS and Switzerland
Normally, we only process personal data within the EU/EES and Switzerland. However, your personal data and technical information may in some situations be transferred to recipients outside the EU/EES and Switzerland, who have an adequate level of protection of personal data. Exceptionally, after having taken special security measures, personal data may also be transferred to recipients outside the EU/EES and Switzerland who lack adequate level of protection of personal data.
Rights relating to personal data
You are entitled to access your personal data on request and without undue delay, to have your personal information corrected or deleted. You also have the right to restrict the processing of your personal information and to transfer your personal data to someone else. Finally, you are entitled to request that your personal information is not used for direct marketing. If you have questions or are not satisfied with how we treat your personal information, you are always welcome to contact us. There is also an opportunity to contact the competent supervisory authority.
How we treat your personal information
The following sections explain the types of tasks that we may treat about you and for what purposes. We also explain how the data is collected and how long the data is saved.
Collection of web statistics
When you visit our site, we collect logs that contain network identifiers and time stamps using a vendor. We collect these data so that we can see how many users visit our site. Our legal basis for processing is our legitimate interest in knowing how our site is used. The data collected through these logs is immediately identified and is therefore not saved in our systems.
About cookies and similar techniques
When you visit our site, you can specify whether you agree to cookies that are used. The cookies are used to identify you as recurring visitor, analyse the use of our site, compile a profile of your interests, and to show you relevant ads. They are also used to give you access to third party cookies.
Shelf life: When the browsing ends
Shelf life: 30 minutes
Shelf life: When the browsing ends
Shelf life: Two years
Shelf life: Two years
Shelf life: One minute
Shelf life: One day
Shelf life: no information
Shelf life: 18 months
Shelf life: 24 minutes
The website also contains third party cookies from
Your browser or device allows you to change the settings for the usage and extent of cookies. For example, you can choose to block all cookies, accept only certain cookies, or delete cookies when you close your browser. Please note that some of our site may not work if you block or delete cookies. For more information about cookies and how to change your browser’s settings, visit www.aboutcookies.org or www.allaboutcookies.org
About sharing your information
We will not divulge, sell, transfer or otherwise disclose your information beyond the terms of this policy, unless we are required to do so to fulfil a legal obligation, or if we have consented to such disclosure. This does not exclude us from using personal data advisors who process information on our behalf in accordance with written personal data treaty agreements and our instructions. Personal data advisors who access your information (for example, when we use a third party to store data on a server) are not given a right to use your information for purposes other than the purposes stated in this policy.
About treating your information
We always strive to process your information within the EU/EES and Switzerland. However, your data may in some situations be transferred to and processed in a country outside the EU/EES, or Switzerland. We will then take all reasonable legal, technical and organizational measures to ensure that your information is handled securely and with an adequate level of protection comparable to and at the same level as the protection offered in the EU/EES and Switzerland.
About your rights
Right of access
You are entitled to request a copy of the information we process about you. The copy is free to request.
Right to rectification
You are entitled to correct incorrect or incomplete information about yourself.
Right to be deleted
You are entitled to request deletion of your data for those cases where the task is no longer necessary for the purpose for which it was collected. However, there may be legal obligations that prevent us from immediately deleting parts of your data.
Right to data portability
You are entitled to request that your information be transferred from us to yourself or to another provider. However, there may be legal obligations that prevent us from transmitting parts of your data.
Right to object
You have the right to object to the processing of your personal information that we perform based on interest balance. You must then specify what treatment you are facing. If your personal data is processed for direct marketing, you are always entitled to object to the treatment at any time.
Right to restriction
You are entitled to request a temporary limitation on processing your personal information. This means that we temporarily move the personal data to another treatment system or make the data unavailable to a user.
Right to revoke consent
You are entitled to withdraw your information brokerage consent at any time by contacting us at the information below.
Right to lodge a complaint
You are entitled to file a complaint with us or to the competent regulatory authority at any time.
About how you use your rights
If you wish to use any of your rights, please send us a message. If you want to file a complaint with a supervisory authority, please contact the Data Inspectorate at www.datainspektionen.se.
Changes to this policy
If we make changes to this policy, we will notify you by publishing the updated version on the website swisscham.se. If the changes are significant, we will also notify you in the appropriate manner and, if required, request your consent.
The board of the Swiss Chamber of Commerce is the personally responsible person for the processing of your information under this policy, within the frame of the Chambers activity.
How to contact us
swisscham.se has a person in charge of data protection issues. If you have any questions about this policy, the processing of your information, or how to exercise your rights, please contact us by e-mail to firstname.lastname@example.org. You can also write to:
Swiss Chamber of Commerce in Sweden
c/o Embassy of Switzerland in Sweden
SE-100 41 Stockholm